Online Check-In

Northern Lights is proud to offer Online Check-In for the Northern Lights Qualifier.  Checking into the tournament in-person is no longer an option.

Online Check-In is much easier and faster than any type of in-person check-in and adds flexibility as to who can pick up your team’s wristbands and can be done from your home/office/mobile device.

In order to complete Online Check-In, your roster must be complete and verified.  We encourage you to do this at least a few weeks ahead of time and not at the last minute in case you run into any problems.

Online Check-In will begin on Wednesday morning before the tournament at 8:00 am. Here is how to do it.

  • To check-in online, log into your club’s registration account in VBSchedule.com
  • Click on Teams (or Team Lists), find the team you wish to check-in and click on that team’s name. A team information box will open up.
  • In that box scroll down to the Event Rosters section. If you have a valid roster for an event there will be Green Icon with “Roster Submitted”. Below that will be the purple button that says “Check In Online” click on it and follow the prompts.
  • This purple button will only show up after Online Check-In begins on Wednesday. If you do not have a valid roster, the check in button will not show up.
  • Once you check in, the purple button will go away and you will be unable to change anything.

Upon completion of the online check-in process, you will receive an e-mail with a QR code for the team. The e-mail will be sent to the e-mail address on file with the tournament for your team/club.  Please be sure your club account is updated with the correct contact information before checking in.

This QR code must be brought to the Championship Desk (or other designated area) in the convention center and presented to the Northern Lights staff for wristband pick-up.  The QR code can be on your phone screen or printed out.

Wristband pick-up can be done by anyone in possession of the team’s QR code.  If a club director or a coach is not available to pick-up the team’s wristbands on Thursday evening January 25 or March 21, the QR code can be e-mailed or texted to anyone else you would trust to represent the team.

WRISTBAND PICK-UP MUST STILL TAKE PLACE ON JANUARY 25 OR MARCH 21 EVEN IF A TEAM HAS CHECKED IN ONLINE.  THERE IS NO CHECK-IN OR WRISTBAND PICK-UP ON THE FIRST DAY OF THE TOURNAMENT.

Dates & Times

Online Check-In will begin at 8:00 am the Wednesday before the tournament weekend.

Wristband Pick-Up begins at 3:00 pm the day before the tournament weekend at the Championship Desk (or other designated area) in the convention center.

All check-in activities must be completed by 8:30 pm the Thursday before the tournament weekend. THERE IS NO TEAM CHECK-IN OR WRISTBAND PICK-UP ON THE FIRST DAY OF THE TOURNAMENT.

Wristbands

Player and coach wristbands will be given to a team representative the day before the tournament begins between 3:00 pm – 8:30 pm.

Player wristbands are silicone and are removable so that they can take them off while playing.  The only individuals given these wristbands are players and they are not for sale to the general public.

Coach wristbands are the same as spectator adult wristbands.  They are plastic with a permanent snap.  The only way to remove them once they are properly put on is to cut them off.

These wristbands must be worn all three days of the tournament and MUST BE WORN ON THE WRIST.  Wristbands that are put on backpacks, purses, or bags will be rejected by security and may require you to purchase an additional wristband for entry.  Lost wristbands are not replaced for free; a new wristband must be purchased in this situation.

Teams are given wristbands for every player and up to three unique staff members on every roster.  Staff members who are displayed on multiple rosters will only be issued one wristband for the tournament.

Roster Changes

The roster you submit at Online Check-In for each team is that team’s official roster for this entire event and the ONLY official roster.  Once it is submitted at Online Check-In, it cannot be easily changed.

Any roster changes after submittal of your official roster must be requested at the Championship Desk before the team’s first match.  Any requested changes after submitting your roster will require you pay a $25 fee per change requested (cash only).  Once you have started your first match, rosters may not be changed for any reason.

Roster changes are defined as and may include but are not limited to: player or staff name changes, uniform number changes and changes to any other personal information.

The roster for any team winning a bid will be frozen as submitted at registration.  The Northern Lights Qualifier will send a copy of this roster to the JNC Director of Competition following the conclusion of the tournament as the team’s official roster for JNC’s.