Attendance Wavier

All persons attending this event are bound by the waiver found by clicking here.  There is no need to sign this waiver; your attendance at this event is your agreement to the terms in this waiver.


Any person attending the event, including but not limited to players, coaches, spectators and working staff, who has been tested for any infectious disease and been found to be “positive” may not attend this event.   A person who has been tested for an infectious disease but has not yet been received the results from that test is not permitted to attend the event.

If a person in attendance at the event has a test during the event and is found to be positive,  the Northern Lights Qualifier will follow the NE State guidelines which are in effect at that time concerning contacts and continued participation of affected people attending the event.

General Information

Northern Lights is proud to offer two ways to check-in your team to the Northern Lights January Thaw.  We highly encourage you to consider the Online Check-In process outlined below.  It is much easier and faster than In-Person Check-In and adds flexibility as to who can pick up your team’s wristbands.

In order to complete any check-in, your roster must be complete and verified.  We encourage you to do this at least a few weeks ahead of time and not at the last minute in case you run into any problems.

Online Check-In

Online check-in can be done from your home/office/mobile device.

Online Check-In will begin on Wednesday morning before the tournament at 8:00 am. To check-in online, log into your account, scroll down to the Northern Lights January Thaw event, find the team you wish to check-in and click on the purple button that says “Check In Online”.  This purple button will only show up after Online Check-In begins.

Upon completion of the online check-in process, you will receive an e-mail with a QR code for the team. The e-mail will be sent to the e-mail address on file with the tournament for your team/club.  Please be sure your club account is updated with the correct contact information before checking in.

This QR code must be brought to the designated area in the lobby of the CHI Health Center and presented to the Northern Lights staff for wristband pick-up.  The QR code can be on your phone screen or printed out.

Wristband pick-up can be done by anyone in possession of the team’s QR code.  If a club director or a coach is not available to pick-up the team’s wristbands on Friday afternoon, the QR code can be e-mailed or texted to anyone else you would trust to represent the team.


In-Person Check-In

In-Person check-in will only be on Friday afternoon from 1:00 pm to 4:00 pm.  It will take place at the designated area in the lobby of the CHI Health Center.

If you are not checking in online, you must bring a copy of your QR-coded roster printed out from


Dates & Times

Online Check-In will begin at 8:00 am the Wednesday before the tournament weekend.

In-Person Check-In and Wristband Pick-Up begins at 1:00 pm the Friday of the tournament weekend at the designated area in the lobby of the CHI Health Center.

All check-in activities must be completed by 4:00 pm Friday.


Player and coach wristbands will be given to team representatives on Friday afternoon between 1:00 pm – 4:00 pm.

Player wristbands are silicone and are removable so that they can take them off while playing.  The only individuals given these wristbands are players and they are not for sale to the general public.

Coach wristbands are the same as spectator adult wristbands.  They are plastic with a permanent snap.  The only way to remove them once they are properly put on is to cut them off.

These wristbands must be worn all three days of the tournament and MUST BE WORN ON THE WRIST.  Wristbands that are put on backpacks, purses, or bags will be rejected by security and may require you to purchase an additional wristband for entry.  Lost wristbands are not replaced for free; a new wristband must be purchased in this situation.

Teams are given wristbands for every player and up to three unique staff members on every roster.  Staff members who are displayed on multiple rosters will only be issued one wristband for the tournament.

Roster Changes

The roster you submit at Team Check-In is the team’s official roster for this entire event and the ONLY official roster.  Once it is submitted at Check-In (online or in-person), it cannot be easily changed.

Any roster changes after submittal of your official roster must be requested at the Championship Desk before the team’s first match.  Any requested changes after submitting your roster will require you pay a $25 fee per change requested (cash only).  Once you have started your first match, rosters may not be changed for any reason.

Roster changes are defined as and may include but are not limited to: player or staff name changes, uniform number changes and changes to any other personal information.